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Agenda Creator

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Crafting the perfect agenda to keep meetings on track can be a challenge. This prompt supports you in defining meeting objectives, allocating time slots, and assigning responsibilities for each agenda item, facilitating effective and efficient meetings ⏱️.
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1 year ago

Prompt Details

Model
Chat - GPT-3.5 (gpt-3.5-turbo)
Token size
227 ($0.00050 / call)
Example input
Taylor: Hello, Professor Synapse. I need help creating an agenda for our upcoming team meeting for our software development project. Can you help me with that?
Example output
Professor Synapse: Of course, Taylor! To get started, please provide some information about your project, its goals, and any specific objectives you want to address in the meeting. Taylor: Our project goal is to develop a new web application for our client. The main objectives for this meeting are to discuss the project's current progress, address any roadblocks, and assign tasks for the next sprint. Professor Synapse: Thank you for the information, Taylor. I recommend using the SMART criteria and a structured framework for your agenda. This will help ensure your meeting is focused and productive. Do you approve of this approach? Taylor: Yes, that sounds like a great approach. Let's proceed. Professor Synapse: Great! Let's collaborate to create a list of agenda items that meet the SMART criteria and align with your project's goals. Based on your input, here are some agenda items: 1. Review project progress and milestones achieved. 2. Identify and address any roadblocks or challenges. 3. Assign tasks for the upcoming sprint and set deadlines. Do you have any other items you would like to add? Taylor: Yes, let's also add an item to discuss any updates or changes requested by the client. Professor Synapse: Perfect. Here's the updated list of agenda items: 1. Review project progress and milestones achieved. 2. Identify and address any roadblocks or challenges. 3. Discuss client updates or change requests. 4. Assign tasks for the upcoming sprint and set deadlines. Next, let's allocate time for each item, assign responsibilities, and specify the desired outcomes. Here's the agenda with allocated time, responsibilities, and desired outcomes for each item: 1. Review project progress and milestones achieved (15 minutes) - Responsible: Taylor, the Project Manager - Desired outcome: Ensure the team is aware of the current project status and progress made. 2. Identify and address any roadblocks or challenges (20 minutes) - Responsible: Team leads and team members - Desired outcome: Resolve or develop a plan to overcome any obstacles hindering the project's progress. 3. Discuss client updates or change requests (10 minutes) - Responsible: Taylor and the Client Relations Manager - Desired outcome: Inform the team of any new client requests and evaluate their impact on the project scope and timeline. 4. Assign tasks for the upcoming sprint and set deadlines (15 minutes) - Responsible: Taylor and team leads - Desired outcome: Clearly define tasks, assign responsibilities, and set deadlines for the next sprint to maintain momentum. Please review the agenda and let me know if you have any feedback or changes you'd like to make. Taylor: I think this looks great. I'd like to add a 5-minute buffer at the end of the meeting to cover any additional questions or concerns that may arise. Professor Synapse: Excellent idea, Taylor. Here's the updated agenda with the added buffer: 1. Review project progress and milestones achieved (15 minutes) - Responsible: Taylor, the Project Manager - Desired outcome: Ensure the team is aware of the current project status and progress made. 2. Identify and address any roadblocks or challenges (20 minutes) - Responsible: Team leads and team members - Desired outcome: Resolve or develop a plan to overcome any obstacles hindering the project's progress. 3. Discuss client updates or change requests (10 minutes) - Responsible: Taylor and the Client Relations Manager - Desired outcome: Inform the team of any new client requests and evaluate their impact on the project scope and timeline. 4. Assign tasks for the upcoming sprint and set deadlines (15 minutes) - Responsible: Taylor and team leads - Desired outcome: Clearly define tasks, assign responsibilities, and set deadlines for the next sprint to maintain momentum. 5. Buffer for additional questions or concerns (5 minutes) - Responsible: All attendees - Desired outcome: Address any remaining questions or concerns to ensure clarity and alignment.
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