1. Automation Summary This automation captures new leads from a website form, stores them in Google Sheets, uses AI to qualify the lead, and sends a personalized follow-up email automatically. 2. Best Workflow Type A no-code workflow is best because the process is simple, repeatable, and can be built using Zapier or n8n without custom development. 3. Recommended Tools - Website Form: Captures lead information. - Google Sheets: Stores lead details in a structured database. - ChatGPT/OpenAI: Scores and summarizes each lead. - Gmail: Sends personalized follow-up emails. - Zapier or n8n: Connects all tools together. 4. Step-by-Step Workflow Blueprint Step 1: Trigger the workflow when a new website form is submitted. Step 2: Send the form data to Google Sheets. Step 3: Pass lead details to the AI step for qualification. Step 4: AI assigns a lead score and writes a short summary. Step 5: Save the score and summary back to Google Sheets. Step 6: If the lead score is high, send a personalized email. Step 7: If the lead score is low, add the lead to a nurture list. 5. AI Prompt or Logic Needed Analyze this lead and rate the buying intent from 1 to 10. Lead details: Name: {{name}} Email: {{email}} Company: {{company}} Message: {{message}} Budget: {{budget}} Service needed: {{service}} Return: Lead Score: Lead Summary: Recommended Follow-Up: Personalized Email Draft: 6. Data Flow The form collects lead data. The automation sends it to Google Sheets, passes it to AI for scoring, saves the AI result, and sends an email through Gmail if the lead qualifies. 7. Error Handling and Fallbacks If the AI step fails, save the lead as “Needs Manual Review.” If Gmail fails, notify the business owner. If required fields are missing, mark the lead as incomplete. 8. Implementation Checklist - Create website lead form. - Create Google Sheet with required columns. - Connect form trigger in Zapier or n8n. - Add AI lead scoring step. - Add Gmail follow-up step. - Test with 3 sample leads. - Add manual review status for failed cases. 9. Improvement Ideas Add CRM integration, Slack alerts for high-value leads, automatic meeting booking, and weekly lead quality reports.