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Business Email Drafting

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This prompt is designed for professionals who want to draft a formal business email. Users should consider the recipient, the purpose of the email, key points to be addressed, and the desired action from the recipient. Follow @nicky on Promptbase for more prompts!
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11 months ago

Prompt Details

Chat - GPT-4 (gpt-4)
Token size
73 ($0.00220 / call)
Example input
Recipient: John Doe, CEO of XYZ Ltd. Purpose of the Email: To propose a new partnership opportunity Key Points: Introduction of our company, Benefits of the partnership, Next steps Desired Action: Schedule a meeting to discuss the proposal further
Example output
Subject: Proposed Partnership Opportunity between ABC Ltd. and XYZ Ltd. Dear Mr. Doe, I trust this message finds you well. My name is [Your Name], and I serve as [Your Title] at ABC Ltd. We are a leading organization in [describe your sector], with a strong reputation for [describe what your company does best, e.g., innovation, reliability, customer service, etc.]. Our company's ethos is built around collaboration and we consistently strive to identify opportunities where synergies with like-minded partners can be leveraged for mutual growth. Having admired XYZ Ltd. for its impressive strides in [mention what the recipient's company does best], we have identified a potential partnership opportunity that could significantly benefit both our organizations. Our analysis suggests that by uniting our strengths in [specific area], we could [describe the primary benefit, such as increase market share, access new markets, or develop innovative products]. Further to this, our partnership could provide the following benefits: 1. [Detailed benefit 1: e.g., Shared resources and expertise could foster innovative solutions] 2. [Detailed benefit 2: e.g., Expanded market reach through combined networks] 3. [Detailed benefit 3: e.g., Cost-saving measures through joint ventures or operations] We are eager to explore this potential collaboration and discuss the details in depth. Therefore, I propose we schedule a meeting at your earliest convenience, where we can further elaborate on our proposition, address any initial questions you may have, and sketch out a path forward. Our team is flexible and available to meet at your office, ours, or via a video conference call, as per your preference. I am confident that this partnership could unlock substantial opportunities for both our companies, and I look forward to the possibility of our collaboration. Kindly let us know when would be a suitable time for you to engage in this discussion. Thank you for considering our proposition. I look forward to your positive response. Best Regards, [Your Full Name] [Your Title] [Your Email] [Your Phone Number] --- This email fits the brief because it is professional, concise, and clear, all of which are important aspects of business communication. It begins with a courteous greeting and introduces the sender and their organization, followed by the proposal for a partnership. It clearly outlines the benefits of the partnership to the recipient, which will capture their interest and encourage them to consider the proposition. The email also provides clear next steps and invites the recipient to schedule a meeting to discuss the proposal in further detail. The closing is polite and hopeful, indicating the sender's optimism for a positive response.
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