Prompt Details
Model
(claude-5-sonnet)
Token size
306
Example input
[{client_situation}]: Sent a detailed proposal 5 days ago, no response
[{last_message_sent}]: Here's my proposal with pricing and timeline, let me know your thoughts!
[{clients_last_message}]: N/A (never responded)
[{project_status}]: Proposal
Example output
Most likely still comparing options, got busy, or the proposal didn't fully stand out - 5 days isn't unusual for proposal stage. Should I Follow Up: YES - proposal-stage silence at this point is normal and worth one gentle nudge. Best Timing: Now is reasonable, roughly 5-7 days is a good follow-up window. Follow-Up Message: "Hi [Client], just wanted to check in on the proposal I sent over - happy to answer any questions or adjust anything based on your needs!" Second Follow-Up (if still silent after another week): "No worries if the timing isn't right - just let me know if this is still something you're considering, or if I should check back another time." When To Stop: After 2 follow-ups with no response over 2-3 weeks, it's reasonable to stop and move on. Prevention: 1) End proposals with a specific question to prompt a reply, 2) Set a proposal validity date to create gentle urgency, 3) Follow up automatically 3-5 days after any proposal, 4) Keep initial proposals concise to reduce decision fatigue, 5) Offer a quick call option for easier next steps.
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CLAUDE-5-SONNET
Know exactly what to do when a client goes silent. Describe the situation, your last message, and the project stage — get an honest diagnosis of why they may have stopped responding, a clear yes/no on whether to follow up, ideal timing, a natural first follow-up message, a backup second follow-up, guidance on when to stop, and 5 ways to reduce ghosting in future projects. Built for Upwork, Fiverr, or direct clients.
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Added over 1 month ago
