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Prompt Details

Model
Chat - (gpt-5.6)
Token size
697
Example input
[THE_COMPLAINT]: "I ordered this 2 weeks ago and it still hasn't arrived. This is ridiculous, I need it for an event this weekend and now I'm going to be embarrassed. Worst online shopping experience ever." [RESOLUTION_OPTIONS]: Full refund or expedited replacement shipping at no cost, customer's choice [BUSINESS_TYPE]: Online clothing retailer
Example output
SEVERITY & EMOTION ANALYSIS: Severity: Medium-High. The customer's underlying need is urgency and reassurance, they have a real deadline (this weekend) and feel embarrassed and unheard. The strong language ("ridiculous," "worst experience") signals frustration building toward public complaint if unresolved. RESPONSE: I completely understand your frustration, waiting two weeks for an order that hasn't arrived, especially with an event this weekend, is genuinely stressful, and I'm sorry we put you in that position. This delay is on us, not something you should have to deal with. Here's what I'd like to do: I can either send you a full refund right away, or ship a replacement with expedited shipping at no extra cost, whichever works better for your timeline. Just let me know which you'd prefer and I'll process it within the hour. We're also looking into what caused this delay so it doesn't happen again. Thank you for your patience, and please don't hesitate to reach out if there's anything else I can do to help before the weekend. RISK FLAG: Medium risk. The phrase "worst online shopping experience ever" suggests potential for a public negative review if not resolved quickly. Given the time-sensitive event, fast response and expedited shipping (if chosen) are critical to prevent escalation. TONE NOTE: A warm, urgent, and solution-first tone was used because the customer's primary need is speed and reassurance, not lengthy explanation, given their real-world deadline this weekend.
🤖 GPT

Complaint Response Risk Analyzer

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GPT-5.6
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Don't just respond to complaints, understand them first. This prompt analyzes the customer's emotional need and severity level, then crafts a response that de-escalates, takes ownership, and rebuilds trust, plus flags complaints that carry real business risk (public reviews, legal threats, repeat issues). Input the complaint and your resolution options, get a strategist-level response and risk assessment in seconds. Built for business owners who can't afford to get a high-stakes complaint wrong.
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Added 1 week ago
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