Prompt Details
Model
Chat - (gpt-5.5)
Token size
292
Example input
[CUSTOMER_NAME]: Trevor
[PRODUCT_OR_SERVICE]: a meal kit delivery service
[COMPLAINT_SUMMARY]: received a box with 3 missing ingredients for the second week in a row
[ROOT_CAUSE]: a packing error at the regional fulfillment center that's been flagged to the ops team
[RESOLUTION]: full refund for this week's box plus a free box next week
Example output
1. SUBJECT LINE: "About your missing ingredients (again) - here's what we're doing" / "Fixing your box, for real this time"
2. RESPONSE BODY: Hi Trevor, I'm sorry - three ingredients missing two weeks in a row is not what you should be dealing with. This traces back to a packing error at our regional fulfillment center, and it's been flagged directly to our ops team as a repeat issue, not a one-off. We're refunding this week's box in full and sending a free box next week to make it right. Both should show up within 3-5 business days. If next week's box has any issues at all, reply directly to this email and it'll come straight to me.
3. TONE CHECK NOTE: Consider a phone call - this is the second occurrence for the same customer, and email alone may not rebuild confidence.
4. INTERNAL NOTE: Repeat packing error for Trevor - flag his account for manual QA check before next 2 shipments.
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GPT-5.5
Writes complaint responses that de-escalate without over-apologizing - real root cause, clear resolution first, plus a tone-check flag and internal note for the support team.
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Added 1 week ago
