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Prompt Details

Model
Chat - (gpt-5.2)
Token size
337
Example input
[LANG]: English [TONE]: Customer is angry and threatening a chargeback [VOICE]: Friendly, calm, concise [DETAILS]: CCustomer: Alex W. Order: #54821 Issue: Package delayed; customer says it was promised in 2 days; tracking hasn’t updated in 5 days Status we know: Shipped; last scan 5 days ago; carrier delay suspected Customer request: “Refund immediately or I’ll charge back.” [BOUNDARIES]: We can: Apologize; explain we see last scan; open a carrier investigation; offer update timeline only if provided; offer refund only if delivery is confirmed lost (not yet confirmed) We cannot: Promise immediate refund; blame customer; guarantee delivery date; offer compensation not stated
Example output
Subject: Update on Order #54821 – Delivery Delay Greeting: Hi Alex, 1) Empathy + acknowledgement (1–2 sentences): I understand how frustrating a delay like this is—especially when you expected a faster delivery. Thanks for flagging it right away. 2) Summary of the issue (1–2 sentences, factual): For order #54821, we can see it has shipped, but the tracking shows the last carrier scan was 5 days ago, which suggests a carrier delay. 3) What we can do now (bullets): - Open a carrier investigation based on the last scan information we have - Monitor tracking for movement and keep you updated as new scans appear - Confirm next steps as soon as we have the carrier’s investigation response 4) Options for the customer (bullets, only if supported by boundaries): - If the carrier confirms the shipment is lost, we can proceed with the appropriate resolution (Not provided) - If tracking updates and delivery resumes, we’ll continue to share the latest status 5) What we need from you (if anything): If you have any additional delivery notes or an alternate safe-drop preference, please share it so we can attach it to the carrier investigation. 6) Close (1 sentence, reassuring): We’ll keep this moving and follow up as soon as we have a concrete update from the carrier. Questions (max 3; if none: None): None. Signature: Support Team
🤖 GPT

Customer Support Reply Deescalation

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GPT-5.2
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Write calm, professional customer support replies that de-escalate tense situations while staying factual and brand-safe. The template uses only the details you provide (no invented refunds, promises, or policies) and outputs a consistent structure: empathy, summary of issue, resolution steps, options, and a clear close. Includes action-focused next steps and up to 3 essential questions if information is missing.
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Added over 1 month ago
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