The objective is to automate the extraction of candidate data from digital onboarding forms and the subsequent user provisioning inside the Workday ERP environment. Currently, the HR department manually processes 45 registration packets daily, which limits throughput and creates operational bottlenecks during peak hiring cycles. By deploying an Unattended cloud bot, the department aims to reduce data processing cycles from 20 minutes down to 90 seconds per candidate. The scope covers email attachment monitoring, secure PDF scraping, and credential setup. 2. Process Flow Diagram (Swimlane) Trigger: The bot identifies incoming onboarding packets in the shared HR Outlook folder. Dispatch Phase: The bot reads the PDF form, extracts key text fields, and populates the Workday transaction queue. Performer Phase: The bot logs into the cloud-hosted Workday platform via secure API integrations. Decision Point: The bot checks if the candidate's national identification number already exists in the database. Posting: If the profile is unique, the bot provisions the new enterprise profile and logs a success status. 3. Bot Architecture Decision Architecture: Unattended. Rationale: The high structure of cloud-native PDF data and a consistently low exception rate (2 percent) make this process ideal for fully autonomous execution. Running the bot on a scheduled cloud container eliminates the need for human monitoring, maximizing system throughput overnight. 4. Component Breakdown InitAllSettings: Loads target endpoints, cloud API keys, and configurations from the master file. GetTransactionData: Retrieves the next candidate item from the Workday onboarding queue. ProcessTransaction: Executes the core data validation and maps profile creation steps. CloseAllApplications: Safely terminates cloud API tokens and updates execution logs. 5. Exception Handling Matrix Application Exception: Workday Cloud Timeout. Detection: HTTP 504 Gateway Error. Action: Perform exponential backoff and retry up to 3 times before generating a system alert. Business Rule Exception: Missing Candidate ID. Detection: Validation logic failure. Action: Route the transaction item directly to an HR review queue and send a notification to the supervisor. 6. Orchestrator Configuration Queues: 'HR_Onboarding_Queue' with high priority assignment. Assets: 'Workday_API_Credentials' encrypted via Orchestrator CyberArk vault. Triggers: Queue-based triggers that instantly wake the bot when a new registration form arrives. 7. Testing Plan (UAT Scenarios) Scenario 1: Flawless profile creation using a standard 3-page onboarding packet. Scenario 2: Processing a packet with an incomplete address field. Scenario 3: Handling a system error mid-way through credential assignment. 8. ROI Calculation Current Manual Time: 15 hours per week. Automated Time: 1 hour per week for auditing. FTE Equivalent: 0.38 FTE. Payback Period: 3 months from initial deployment.