Event Planning

Event Plan for Bonding Event for Ski Club Members Objective: The objective of this event is to create an opportunity for members of the Ski Club to bond and get to know each other better outside of the ski slopes. Audience: Members of the Ski Club, including adult members and any children participating in the club. Venue: The event will take place at a local park, with a large open area for activities, as well as benches and picnic tables for socializing. Theme and Decor: The theme of the event will be “Ski Club Fun,” with decorations and activities that emphasize the fun of being a ski club member. There will be snowmen and snowflakes, winter-themed decorations, and ski-themed activities. Catering and Entertainment: The event will include food and drink, as well as entertainment and activities. Food will include winter-themed snacks and hot drinks. Entertainment and activities will include a ski-themed scavenger hunt, a ski-themed trivia game, and a ski-themed movie night. Promotion and Marketing: The event will be promoted via social media, email, and posters around the ski slopes. Logistics and Details: The event will take place on a Saturday from 11:00am-3:00pm. There will be a registration table at the entrance of the park, and all attendees will be required to sign in. All attendees will be provided with a wristband for identification purposes. There will be two staff members on hand at all times to supervise the event and ensure safety. There will be a first aid station and a medical team on standby in case of any medical emergencies. Budget: The estimated budget for the event is $2500. This includes the cost of decorations, food and beverages, activities, and staff. Timeline: 2 weeks prior: • Finalize budget • Send out invitations • Secure venue • Order decorations • Set up registration table • Schedule food and drinks • Schedule activities 1 week prior: • Finalize decorations • Finalize food and drinks • Finalize activities • Set up wristbands • Set up first aid station • Finalize staff schedule • Finalize marketing material Day of Event: • Set up decorations • Set up food and drinks • Set up activities • Set up registration table • Set up wristbands • Set up first aid station • Supervise event • Ensure safety • Clean up after event Conclusion: By following the steps outlined in this plan, the event should be successful and all attendees should have a great time. The plan should be suitable for presentation to event staff and stakeholders and should provide a comprehensive overview of what needs to be done to organize and execute the event.