Prompt Details
Model
Chat - (gpt-5.6)
Token size
1,563
Example input
[BUSINESS_INFORMATION]: Online fashion store. Orders delayed by the carrier may be monitored while tracking is active. Refunds or replacements are considered only when the shipment is confirmed lost or when the applicable policy requirements are met. Brand tone: professional, empathetic, reassuring.
[CUSTOMER_MESSAGE]: “My order was supposed to arrive two days ago and still hasn't arrived. The tracking says it is currently in transit. I need it soon because I was expecting to wear it this weekend. Can you tell me when I'll receive it?”
[ORDER_AND_DELIVERY_INFORMATION]: Order #FS2047. Shipped 5 days ago. Expected delivery was September 6. Current tracking status: In Transit. Last tracking update: September 8, showing the package moving through the carrier network. No failed delivery attempts reported.
[ADDITIONAL_CONTEXT]: Customer contacted support today. No refund or replacement has been requested. The business has no confirmed revised delivery date from the carrier.
[TONE_AND_RESPONSE_PREFERENCE]: Empathetic, reassuring, professional, concise. Do not guarantee a delivery date.
Example output
DELIVERY ISSUE ANALYSIS
Issue Type: Late Delivery
Order/Item: Order #FS2047
Customer Concern: The order is two days late and the customer has not received it.
Requested Outcome: The customer wants to know when the order will arrive.
Urgency: High — the customer expected to wear the item this weekend.
STATUS & ELIGIBILITY
Current Delivery Status: In Transit — last confirmed update on September 8 shows the package moving through the carrier network.
Policy Outcome: APPROVED WITH CONDITIONS
Reason: The shipment is late but still actively moving. The supplied policy allows delayed shipments with active tracking to be monitored. There is no evidence that the package is confirmed lost, so a refund or replacement is not currently justified.
Operational Assessment: Continue monitoring the shipment. No confirmed revised delivery date is available, so a delivery date must not be promised.
Financial Impact: Financial impact requires verification.
RECOMMENDED RESOLUTION
Decision: Monitor the shipment rather than issue a refund or replacement at this stage.
Reason: Tracking remains active and shows movement through the carrier network. The order is delayed, but there is insufficient evidence to classify it as lost.
Next Action: Continue monitoring tracking and verify whether the carrier provides a revised delivery estimate. If tracking later indicates loss or otherwise meets the applicable policy requirements, reassess for an approved refund or replacement.
Alternative: If the shipment stops moving or further evidence indicates a potential loss, escalate for carrier investigation and review the applicable refund/replacement process.
Risk Level: MEDIUM
Risk Considerations: Customer dissatisfaction due to the missed expected date; potential shipment loss if movement stops; unnecessary refund/replacement costs if action is taken before loss is confirmed.
CUSTOMER RESPONSE
Subject: Update on Order #FS2047
Hi,
We’re sorry that your order #FS2047 has not arrived by the expected delivery date, especially since you were hoping to wear it this weekend.
The latest tracking update from September 8 shows that your package is still in transit and moving through the carrier network. At this time, we don’t have a confirmed revised delivery date, so we don’t want to give you an inaccurate arrival estimate.
We’ll continue to monitor the shipment. If the tracking indicates that the package is lost or the shipment meets the applicable requirements for further resolution, we can review the appropriate next steps.
Thank you for your patience and understanding.
INTERNAL ACTION PLAN
Action Required: Monitor Order #FS2047 tracking and reassess if the shipment stops moving or becomes confirmed lost.
Responsible Area: Customer Support / Order & Delivery Operations
Verification Required: Verify any revised delivery estimate or subsequent carrier status. Confirm whether the shipment later meets the business's requirements for a refund or replacement.
Customer Follow-Up: Provide an update if a confirmed delivery estimate or significant tracking change becomes available. Do not promise a delivery date.
ESCALATION
Manual Review Required: NO
Reason: The shipment is actively moving, there are no failed delivery attempts, and there is currently no evidence confirming that it is lost.
No manual review required.
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GPT-5.6
Resolve late, missing, lost, and undelivered orders with AI. This Late/Missing Delivery Resolution prompt analyzes customer delivery complaints, tracking status, fulfillment details, business policies, refund or replacement requests, and delivery risks. Get a clear resolution, customer-ready response, internal action plan, and escalation guidance while avoiding unauthorized refunds, false delivery promises, and invented tracking information.
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Added over 1 month ago
