# Prompt Library — Organized by Task Type **Use case:** Business operations & executive reporting **Organization:** By task type (Summarize → Minutes → Follow-up) **Optimization level:** Clarity rewrite (preserve original intent) --- ## 1) Summarize meeting notes into action items **Category:** Summarization → Action Items **Optimized prompt (ready to copy & reuse)** ``` Input: [Meeting notes or transcript] Task: Extract and summarize the meeting into concise action items. Output requirements: - List action items only (no general summary). - For each action item include: 1. Action (short, imperative phrase) 2. Owner (who is responsible — name or role) 3. Deadline (date or relative timeframe; if not specified, write "TBD") 4. Context (1–2 sentence rationale) - Order: by deadline (earliest first), then by owner. - Output format: numbered list, each item max 2–3 lines. Tone: Clear, actionable, and suitable for executive follow-up. ``` **Original (short form)** > “Summarize meeting notes into action items.” **Recommended use** Use when you need a compact list of responsibilities and deadlines for task tracking, follow-ups, or project management. **Improvement notes (brief)** Made expected output explicit (fields & order), enforced concise format and executive tone, added handling for missing deadlines. --- ## 2) Create executive meeting minutes **Category:** Meeting Minutes → Executive-ready **Optimized prompt (ready to copy & reuse)** ``` Input: [Meeting notes or transcript] Task: Produce executive-ready meeting minutes. Output requirements: - Header: Meeting title; Date; Time; Attendees. - Sections: 1. Key decisions (bulleted, each decision + brief impact) 2. Action items (use the same structure as the “Action Items” template) 3. Open issues / risks (short list with owner and next step) 4. Next meeting (date/time or "TBD") - Length: 1 page equivalent (concise), suitable for executive circulation. - Format: clear headings and bullets; no verbatim transcript. - Tone: Formal, precise, and decision-focused. ``` **Original (short form)** > “Create executive meeting minutes.” **Recommended use** Use when preparing a distribution-ready record for leadership, aligning teams on decisions, and tracking follow-ups. **Improvement notes (brief)** Structured into consistent sections, linked action-item format for traceability, constrained length for executive readability. --- ## 3) Draft a follow-up email after meetings **Category:** Communication → Follow-up **Optimized prompt (ready to copy & reuse)** ``` Input: - [Meeting title] - [Date] - [Recipient list: names/roles or "All attendees"] - [Top 3 items to include: decisions, action items, deadlines] Task: Draft a concise follow-up email summarizing the meeting. Output requirements: - Subject line: concise and specific (e.g., "Follow-up: [Meeting title] — [Date]") - Opening: 1 sentence thanking participants and stating purpose - Body: 1. Key decisions (bullet list, 1 line each) 2. Action items (short bullets: action — owner — deadline) 3. Next steps / next meeting (if applicable) - Closing: 1 line call-to-action (confirm, accept, or provide updates) + sign-off placeholder - Length: ~150–250 words, professional and actionable. Tone: Polite, direct, and suitable for executives. ``` **Original (short form)** > “Draft a follow-up email after meetings.” **Recommended use** Use to quickly produce a polished follow-up for attendees or leadership after any meeting to confirm decisions and responsibilities. **Improvement notes (brief)** Added explicit email structure (subject, opening, body, closing), word-length target, and fields to ensure consistency and speed of reuse. --- # Library maintenance notes (very brief) * All prompts follow the same action-item structure for consistency and traceability. * Copy any template into your prompt manager and replace bracketed inputs. * If you want versions with different tones (e.g., informal, detailed), request alternate optimization and I will create them.