PromptBase
🤖 GPT
Optimize your meeting outcomes with this prompt for ChatGPT, designed to transform meeting notes into a comprehensive action plan. It meticulously organizes action items, decisions, and follow-up tasks, ensuring alignment and efficiency in team efforts.
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Updated: 2 weeks ago
Related item
Prompt Details
Model
Chat - GPT-4o (gpt-4o)
Token size
599 ($0.02995 / call)
Example input
[INSERT MEETING NOTES]: AI Resource Development Team Meeting Date: October 5, 2024 Attendees: - Your Name Lead AI Strategist - Sarah Johnson Content Manager - Mark Roberts SEO Specialist - Emily Garcia UX/UI Designer - James Patel Web Developer - Mia Evans Project Coordinator --- 1. Introduction and Overview Lead AI Strategist - Welcomed everyone and provided a brief recap of the last meeting's progress. - Highlighted the main goals for this session: 1. Content audit for new AI resources. 2. SEO analysis review. 3. UX/UI design feedback on the updated AI bundle interface. 4. Website performance and load times. 2. Content Audit & Strategy Content Manager - Sarah Johnson - **New content planned:** 5 more AI how-to guides aimed at beginner users. - Discussed aligning content creation with SEO targets to ensure maximum search visibility. - Emphasized the need to streamline content updates to maintain consistency across platforms. - **Action Item:** Sarah to create a content calendar with deadlines for each AI guide. 3. SEO Performance Review SEO Specialist - Mark Roberts - Shared the latest **SEO performance report** with key metrics: - Organic traffic is up by 12% month-over-month. - Bounce rate has slightly increased by 2%, needs attention. - Keywords such as "AI automation" and "business AI tools" are gaining traction. - Recommended focusing on **long-tail keywords** and further optimizing existing content for voice search. - Proposed **link-building strategy** using partnerships with AI industry blogs. - **Action Item:** Mark to perform a detailed keyword gap analysis by the next meeting. 4. UI/UX Feedback & Website Optimization UX/UI Designer - Emily Garcia - Presented the recent design iterations for the **Complete AI Bundle** landing page. - Feedback from users showed they were confused by the navigation. Suggested adding clearer CTAs Call-to-Actions and tooltips. - **Action Item:** James Web Developer to work with Emily to implement these changes. - Discussed mobile optimization issues, especially page load times on older devices. - **Action Item:** James to run a full mobile performance audit using Google PageSpeed Insights. 5. Technical Update: Site Performance Web Developer - James Patel - Provided an overview of the website's current performance: - Average page load time is 3.4 seconds, but goal is to reduce it to under 3 seconds. - Recommendations for performance improvement include image compression and reducing the number of HTTP requests. - Proposed adding a **lazy loading feature** for images to improve initial load time. - **Action Item:** James to implement these fixes and update the team next week. 6. Project Timeline & Coordination Project Coordinator - Mia Evans - Reviewed the current project timeline, noting that we're on track for the next resource launch. - Discussed team workload and adjusted deadlines to account for the design and development updates. - Reminded everyone to upload their progress updates into the shared project management tool.
Example output
Action Plan: AI Resource Development Team Meeting (October 5, 2024)
1. Action Items
Task Responsible Party Deadline Dependencies/Prerequisites
Create a content calendar for 5 new AI guides Sarah Johnson (Content Manager) October 12, 2024 Coordination with Mark on SEO targets for alignment
Perform a detailed keyword gap analysis Mark Roberts (SEO Specialist) October 10, 2024 Access to current keyword performance data
Implement clearer CTAs and tooltips on the Complete AI Bundle landing page James Patel (Web Developer) & Emily Garcia (UX/UI Designer) October 15, 2024 Finalized design mockups from Emily
Run a full mobile performance audit using Google PageSpeed Insights James Patel (Web Developer) October 9, 2024 Current performance data and access to Google PageSpeed tools
Implement performance improvements: image compression, reducing HTTP requests, and lazy loading James Patel (Web Developer) October 13, 2024 Insights from the mobile performance audit
Initiate link-building strategy with AI industry blogs Mark Roberts (SEO Specialist) October 20, 2024 Identification of target blogs and initial outreach materials
Upload individual progress updates to the shared project management tool All Team Members Ongoing Timely updates from all members
2. Decisions Made
1. Content Strategy:
• 5 new AI how-to guides will target beginner users to increase accessibility.
• Content will align with SEO objectives for greater search visibility.
• Updates will focus on consistency across all platforms.
2. SEO Focus:
• Prioritize long-tail keywords and optimize for voice search.
• Implement a link-building strategy to increase domain authority.
3. UI/UX Updates:
• Add clearer CTAs and tooltips on the landing page to improve navigation.
• Address mobile optimization issues for older devices.
4. Technical Updates:
• Reduce average page load time to below 3 seconds using performance enhancements.
• Implement lazy loading for images.
5. Timeline Adjustment:
• Deadlines for design and development updates were adjusted to ensure quality delivery.
3. Follow-Up Tasks
Task Responsible Party Deadline Follow-Up Details
Schedule a review meeting for content calendar Sarah Johnson & Mia Evans October 14, 2024 Verify calendar alignment with SEO and team workload
Verify keyword gap analysis findings Mark Roberts October 11, 2024 Share findings in the project management tool
Test implemented UI/UX changes on the landing page James Patel & Emily Garcia October 16, 2024 Gather feedback from a small group of users
Review site performance post-technical updates James Patel & Team October 17, 2024 Ensure improvements have met the target metrics
Recommendations
• Kickoff Meeting: Organize a brief meeting or send an email by October 7, 2024, to discuss this action plan, ensuring clarity and alignment across the team.
• Progress Tracking: Use the shared project management tool to monitor task completion and dependencies. Regularly update task statuses to prevent delays.
This structured plan ensures all tasks are actionable, assigned, and trackable, with a clear focus on meeting objectives efficiently.