## Maya **At a glance:** - Reading has grown from level J in September to level M now. - Enjoys read-alouds and volunteers answers. - Needs support with multiplication facts and remembering her homework folder. **Open with:** Maya has made progress in her reading, and it is lovely to see her enjoying read-alouds and volunteering to share her answers. **Strengths:** - **Reading growth** (moved from level J in September to level M now). - **Enthusiasm for learning** (loves read-alouds and volunteers answers). **Growth area:** - **Building multiplication fact fluency** (scored 12/20 on the October 3 multiplication facts quiz). - **Building a consistent homework routine** (forgets her homework folder most Mondays). **One goal until the next report:** Goal: Maya will build confidence with multiplication facts and develop a more consistent homework-folder routine. - **At school:** Practice multiplication facts in short, regular sessions and remind Maya to check that she has her homework folder before leaving. - **At home:** Spend five minutes practicing multiplication facts and use the remaining five minutes to check her homework folder together before the next school day. **Questions to ask the family:** - What kinds of books or stories does Maya enjoy reading with you? - How does Maya feel when practicing multiplication facts at home? - What might help Maya remember to bring her homework folder on Mondays? **Agenda:** | Time | Plan | |--------|--------| | 0–2 min | Welcome the family and share a positive observation. | | 2–5 min | Discuss reading growth and classroom participation. | | 5–8 min | Review multiplication fact progress and the quiz result. | | 8–11 min | Discuss the homework-folder routine and ask about home routines. | | 11–14 min | Agree on the goal and school and home support. | | 14–15 min | Summarize next steps and invite final questions. | | **Total: 15 minutes** | | **Say this, not that:** 1\. **Say this:** “Maya is making progress in reading. We’re going to work together on helping her become quicker and more confident with multiplication facts.” **Not that:** “Maya is behind in math.” 2\. **Say this:** “I’ve noticed Maya often forgets her homework folder on Mondays. Let’s find a simple routine that helps her remember it.” **Not that:** “Maya is always forgetting her homework.” **Follow-up email:** **Subject:** Thank you for meeting about Maya Hi, Thank you for taking the time to meet with me today to talk about Maya. I’m happy to see her reading progress, from level J in September to level M now, and her enthusiasm during read-alouds. Our goal is to help Maya build confidence with multiplication facts and remember her homework folder more consistently. At home, try five minutes of multiplication practice and a quick five-minute folder check before the next school day. Please feel free to reach out if you have any questions or notice anything that might help us support Maya at school. Thank you! --- ## Leo **At a glance:** - Kind and welcoming toward classmates; quick to help a new student. - Excellent at the STEM building center; scored 45/50 on the plants science test. - Needs support getting started with writing and staying focused during lessons. **Open with:** Leo brings kindness to our classroom, and I especially appreciate how he was the first to help a new student. **Strengths:** - **Kindness and inclusion** (was the first to help a new student). - **Building and problem-solving** (excellent work at the STEM building center). - **Science understanding** (scored 45/50 on the plants science test). **Growth area:** - **Getting started with writing and adding more detail** (writing stays at two or three sentences, and he avoids getting started). - **Listening during lessons** (talks during lessons, and his seat has been moved twice this month). **One goal until the next report:** Goal: Leo will get started on writing more independently and work toward writing beyond his usual two or three sentences. - **At school:** Help Leo begin writing with a simple starting prompt and check in as he develops his ideas. - **At home:** Spend five to ten minutes writing about something Leo enjoys. Encourage him to add one more sentence with a detail, reason, or explanation. **Questions to ask the family:** - What kinds of things does Leo enjoy talking about or writing about at home? - When Leo has a writing task at home, what helps him get started? - Have you noticed anything that helps Leo listen and stay focused when someone is speaking? **Agenda:** | Time | Plan | |--------|--------| | 0–2 min | Welcome the family and share a positive observation. | | 2–5 min | Discuss kindness, STEM building, and science achievement. | | 5–8 min | Review writing habits and ways to help him get started. | | 8–11 min | Discuss talking during lessons and classroom supports. | | 11–14 min | Agree on the writing goal and home practice. | | 14–15 min | Summarize next steps and invite final questions. | | **Total: 15 minutes** | | **Say this, not that:** 1\. **Say this:** “Leo has great ideas, and I want to help him get those ideas onto paper. Right now, he usually writes two or three sentences, so we’re working on getting started and adding more detail.” **Not that:** “Leo is lazy about writing.” 2\. **Say this:** “I’ve noticed Leo sometimes talks during lessons. We’ve tried moving his seat twice this month, and I’d like to work with you on what might help him listen and participate at the right times.” **Not that:** “Leo is disruptive and won’t listen.” **Follow-up email:** **Subject:** Thank you for meeting about Leo Hi, Thank you for taking the time to meet with me today to talk about Leo. I appreciate his kindness toward classmates, his work at the STEM building center, and his strong result on the plants science test. Our goal is to help Leo get started with writing more easily and gradually add more detail to his work. At home, try five to ten minutes of writing about something he enjoys, encouraging him to add one extra sentence with a detail or explanation. Please feel free to reach out with any questions or share what you find helpful at home. I look forward to working together to support Leo. Thank you! --- ## Bring to the table - [ ] Maya's reading-level records: September level J and current level M - [ ] Maya's October 3 multiplication facts quiz: Score 12/20 - [ ] Maya's homework-folder notes: Forgets the folder most Mondays - [ ] Leo's plants science test: Score 45/50 - [ ] Leo's writing samples: Choose a sample showing his typical two- or three-sentence writing (add an example if needed) - [ ] Leo's STEM building work or photos: Bring an example if available - [ ] Leo's classroom observation notes: Talking during lessons; seat moved twice this month **A quick reminder before the conferences:** Keep the conversation collaborative. Share specific observations, ask what the family sees at home, and agree on one manageable next step together.