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🤖 GPT

Professional Email Etiquette Prompt

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This prompt offers guidance and best practices for professional email communication. It covers topics such as appropriate language and tone, effective subject lines, email structure, proper greetings and sign-offs, handling email threads, and managing email volume. The goal is to help individuals communicate professionally and efficiently via email, promoting effective collaboration and building positive relationships.
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Updated: 6 months ago

Prompt Details

Model
Chat - GPT-4 (gpt-4)
Token size
71 ($0.00210 / call)
Example input
[Challenge]: Struggling to communicate professionally and efficiently via email. [Desired outcome]: Improve professional email communication, promote effective collaboration, and build positive relationships.
Example output
Here are some best practices for professional email etiquette: Appropriate language and tone: Use professional and respectful language in your emails. Be mindful of the recipient's position, and avoid using slang, jargon, or abbreviations that may not be universally understood. Maintain a neutral or positive tone, even when addressing challenging topics or expressing disagreement. Effective subject lines: Craft clear and concise subject lines that accurately summarize the content of your email. Use keywords that help the recipient quickly understand the purpose or urgency of the message. Avoid using vague or misleading subject lines that may lead to confusion or miscommunication. Email structure: Organize your emails with a clear and logical structure. Use paragraphs or bullet points to break down your message into digestible sections. Start with a brief introduction or context, provide the main content, and end with a clear call to action or next steps. Use formatting tools like bold or italics to highlight important information. Proper greetings and sign-offs: Begin your emails with a polite and professional greeting, such as "Dear [Recipient's Name]," or "Hello [Recipient's Name]." Tailor the greeting based on your relationship with the recipient. When closing the email, use an appropriate sign-off, such as "Sincerely," "Best regards," or "Thank you," followed by your name and contact information. Handling email threads: When replying to an email thread, consider the context and include relevant information from previous messages to provide clarity. Use clear and concise language to address specific points or questions. If the thread becomes too lengthy or the topic changes significantly, consider starting a new email with an appropriate subject line. Managing email volume: Be mindful of the recipient's time and avoid unnecessary or excessive emails. Consolidate multiple points or questions into a single email when possible. Use concise and focused language to convey your message effectively. Consider alternative communication channels, such as in-person discussions or phone calls, for complex or sensitive topics. Remember, practicing professional email etiquette helps promote effective communication, build positive relationships, and enhance collaboration. Continuously refine your email communication skills based on feedback and adapt to different audiences and contexts.
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