PromptBase
🤖 GPT
Crafting an effective project communication plan is pivotal for seamless coordination. This prompt guides you in creating a tailored strategy for your project, addressing stakeholders, goals, channels, frequency, escalation, roles, feedback, contingencies, and review processes. It streamlines your approach, ensuring clear and timely communication at every project phase. Build a comprehensive plan that adapts to your project's needs, fostering smooth collaboration and transparency among your team
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Over 1 month ago
Prompt Details
Model
Chat - GPT-4 (gpt-4)
Token size
338 ($0.01010 / call)
Example input
[Project Name] [Placeholder for specific tool]
Example output
Project Name: Launching a Mobile App for Financial Management
Key Stakeholders:
Team Members: Development, Design, Marketing, QA teams
Management: Project Manager, Department Heads
Clients: Financial Advisory Firm
Other Parties: Investors, Regulatory Bodies
Communication Goals:
Progress Updates: Weekly reports on development milestones
Issue Resolution: Immediate alerts via Slack for critical bugs
Expectation Alignment: Bi-weekly meetings with the client for feedback
Preferred Communication Channels:
Emails: For formal communication with clients and stakeholders
Meetings: Bi-weekly team sync-ups and monthly client meetings
Project Management Tool: Trello for task allocation and updates
Frequency and Timing:
Team Meetings: Every Monday morning
Progress Reports: Every Friday afternoon
Immediate Notifications: 24/7 availability for critical issues
Escalation Procedures:
Tiered System: Team lead -> Project Manager -> Department Heads
Immediate Attention: Direct contact with stakeholders for client-centric issues
Roles and Responsibilities:
Report Drafting: Development and Design leads
Meeting Leadership: Project Manager
Stakeholder Liaison: Marketing and Client Relations
Feedback Mechanism:
Regular Surveys: Monthly anonymous surveys for team and client feedback
Open Feedback Sessions: Quarterly team meetings for open discussion
Contingency Plan:
System Failures: Backup communication tools like Google Meet
Personnel Changes: Detailed handover protocols for communication roles
Emergencies: Pre-defined emergency communication protocols
Process for Approval and Updates:
Approval: Project Manager and Department Heads
Updates: Monthly review for adaptations and improvements
This communication plan is designed to facilitate seamless interaction among stakeholders involved in the mobile app development project, ensuring effective communication at all stages.