# RENEWAL / NOTICE WINDOW ANALYSIS ## 1. ANALYSIS STATUS * **Overall Status:** COMPLETE * **Evidence Sufficiency:** Sufficient for the requested renewal and notice-date analysis. * **Human Review Required:** No material timing issue requires human review based on the supplied documents. * **Scope Note:** The analysis determines contractual timing mechanics only. It does not determine whether renewal or termination should be exercised. ## 2. CONTRACT IDENTIFICATION * **Agreement:** Master Services Agreement * **Relevant Amendments:** None * **Analysis Scope:** Expiry, automatic renewal, non-renewal notice deadline, convenience-termination timing, and related action windows using **March 31, 2026** as the established current contractual end date. ## 3. RENEWAL / TERMINATION MECHANICS | Field | Result | Source / Evidence | Status | | ---------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | ---------------------------------------------------------------------------------------------- | -------------- | | **Expiry Date** | March 31, 2026 | Section 4: Agreement continues through March 31, 2026 | **CONFIRMED** | | **Automatic Renewal** | Yes | Section 4: automatic renewal unless either party gives timely written notice of non-renewal | **CONFIRMED** | | **Renewal Mechanism** | Successive one-year renewal terms | Section 4: automatically renews for successive one-year renewal terms | **CONFIRMED** | | **Notice Period** | At least 45 calendar days before the end of the then-current term | Section 4 | **CONFIRMED** | | **Notice Deadline** | February 14, 2026 | March 31, 2026 minus 45 calendar days | **CALCULATED** | | **Termination Window** | Either party may terminate for convenience with 60 calendar days' prior written notice; termination becomes effective on the date specified in the notice if the notice period is satisfied | Section 7 | **CONFIRMED** | | **Option Period** | No separate contractual renewal/extension option identified | Supplied agreement contains automatic renewal rather than an expressly stated option mechanism | **CONFIRMED** | | **Amendment Impact** | None identified; no applicable amendments supplied | Applicable Amendments: None | **CONFIRMED** | ### Renewal consequence Absent timely written non-renewal notice under Section 4, the agreement **automatically renews for a one-year term beginning April 1, 2026 and ending March 31, 2027**, based on the stated annual renewal mechanism. That renewal term is a **derived contractual consequence**, not a separately stated date in the agreement. ## 4. DATE LOGIC | Event | Trigger | Contractual Rule | Calculation Basis | Result | Status | | ------------------------------------------------ | ------------------------------------------------- | -------------------------------------------------------- | --------------------------------------------------------- | ---------------------------------------- | --------------- | | Initial term expiry | Initial term ending March 31, 2026 | Agreement continues through March 31, 2026 | Direct contractual date | **March 31, 2026** | **CONFIRMED** | | Non-renewal notice deadline | End of then-current term: March 31, 2026 | Written notice at least 45 calendar days before term end | March 31, 2026 − 45 calendar days | **February 14, 2026** | **CALCULATED** | | Automatic renewal commencement | Expiry of initial term without timely non-renewal | Successive one-year automatic renewal | Day following March 31, 2026 | **April 1, 2026** | **CALCULATED** | | Automatic renewal term end | Commencement of one-year renewal term | Successive one-year renewal term | April 1, 2026 through March 31, 2027 | **March 31, 2027** | **CALCULATED** | | Convenience termination effective March 31, 2026 | Requested termination effective date | 60 calendar days' prior written notice | March 31, 2026 − 60 calendar days | **January 30, 2026** | **CALCULATED** | | Convenience termination generally | Date specified in notice | 60 calendar days' prior written notice | Effective date must satisfy 60-calendar-day notice period | **Variable by specified effective date** | **CONDITIONAL** | ### Calculation basis **Non-renewal:** March 31, 2026 − 45 calendar days = **February 14, 2026**. **Convenience termination with an effective date of March 31, 2026:** March 31, 2026 − 60 calendar days = **January 30, 2026**. The supplied agreement expressly uses **calendar days** for both periods, so no business-day or holiday convention is required for these calculations. ## 5. ACTION WINDOW | Action | Earliest Relevant Date | Latest Relevant Date / Deadline | Basis | Status | | --------------------------------------------------- | ------------------------------------------------ | ------------------------------------------------ | -------------------------------------------------- | --------------- | | Provide non-renewal notice for initial term | Not separately stated | **February 14, 2026** | 45 calendar days before March 31, 2026 | **CALCULATED** | | Allow automatic renewal to occur | **April 1, 2026** | — | Automatic-renewal mechanism following initial term | **CALCULATED** | | Terminate for convenience effective March 31, 2026 | Notice may be given subject to the 60-day period | **January 30, 2026** for March 31 effective date | Section 7 | **CALCULATED** | | Terminate for convenience on another specified date | Depends on selected effective date | 60 calendar days before specified effective date | Section 7 | **CONDITIONAL** | ### Separate timing consideration The **60-day convenience-termination provision is separate from the 45-day non-renewal mechanism**. Accordingly: * **Non-renewal:** concerns preventing automatic renewal and requires notice at least 45 calendar days before the current term ends. * **Termination for convenience:** permits termination on a specified effective date upon 60 calendar days' prior written notice. For an intended effective termination date of **March 31, 2026**, the Section 7 notice date would be **January 30, 2026**, which is earlier than the February 14, 2026 non-renewal deadline. The supplied agreement does not state that the 60-day termination provision replaces, overrides, or extends the separate non-renewal notice requirement. ## 6. EXCEPTIONS / UNCERTAINTY * No missing amendment was identified; the amendment record expressly states **None**. * No conflicting expiry dates or renewal provisions were supplied. * No ambiguity prevents calculation of the 45-day or 60-day periods because the agreement expressly specifies **calendar days**. * Section 7 termination timing remains **conditional on the effective date specified in the termination notice**. * The analysis does not determine whether a particular notice was actually sent, received, validly delivered, or legally effective, because no notice record or additional facts were supplied. * No separate renewal option period was identified. ## 7. SOURCE TRACEABILITY | Finding | Source | | ------------------------------------------------------------------------ | ---------------------------------------------------------------------- | | Initial term: April 1, 2025 through March 31, 2026 | Master Services Agreement, **Section 4 — Term and Automatic Renewal** | | Automatic renewal | Master Services Agreement, **Section 4** | | 45-calendar-day non-renewal requirement | Master Services Agreement, **Section 4** | | Successive one-year renewal terms | Master Services Agreement, **Section 4** | | 60-calendar-day convenience termination | Master Services Agreement, **Section 7 — Termination for Convenience** | | Effective date specified in termination notice, subject to notice period | Master Services Agreement, **Section 7** | | Notice procedure | Master Services Agreement, **Section 9 — Notices** | | No amendments | Supplied **Applicable Amendments: None** | ### Final timing results **Contractual expiry:** March 31, 2026 **Non-renewal notice deadline:** **February 14, 2026** **Next automatic renewal term, absent timely non-renewal:** **April 1, 2026 – March 31, 2027** **60-day termination deadline for a March 31, 2026 effective termination:** **January 30, 2026** No renewal or termination decision is made by this analysis.