Prompt Details
Model
Chat - (gpt-5.6)
Token size
416
Example input
[Restaurant / online store / hotel / clinic / beauty salon / local service / e-commerce / marketplace seller / software company / other]: Restaurant
[Paste the customer review here]: The food was delicious, but the delivery took too long and the fries arrived cold. I liked the burger, but the experience could be better.
[Positive / neutral / negative / mixed / angry customer / confused customer / complaint / praise]: Mixed / complaint
[Friendly / professional / warm / premium / casual / apologetic / formal / short and direct / luxury / other]: Friendly and apologetic
[Thank the customer / apologize / resolve complaint / invite customer back / protect reputation / ask for more details / encourage repeat purchase / other]: Apologize, protect reputation, and invite customer to contact the restaurant
Example output
# 1. MAIN RESPONSE
Thank you for taking the time to share your feedback. We're delighted to hear that you enjoyed the burger and found the food delicious. At the same time, we're sorry that the delivery took longer than expected and that the fries didn't arrive as hot and fresh as they should have.
Your comments are important to us and help us improve the experience we provide. We'd appreciate the opportunity to learn more about your order and see how we can better serve you in the future. Please feel free to contact us privately with your order details.
We truly appreciate your feedback and hope to have the chance to provide you with an even better experience next time.
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# 2. SHORT VERSION
Thank you for your feedback. We're glad you enjoyed the burger, and we're sorry that the delivery time and the temperature of the fries didn't meet your expectations. Please contact us privately with your order details so we can learn more. We hope to serve you again soon with an even better experience.
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# 3. PRIVATE FOLLOW-UP MESSAGE
Hello! Thank you for sharing your feedback with us. We're happy to hear you enjoyed the burger, but we're sorry that the delivery took longer than expected and that the fries arrived cold.
We'd like to better understand what happened. Could you please send us your order number and the date of your order? Your feedback helps us improve, and we'd appreciate the opportunity to look into your experience.
Thank you again, and we hope to have the chance to serve you again soon.
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# 4. KEY POINTS ADDRESSED
* Thanked the customer for their feedback.
* Acknowledged the positive comments about the food.
* Expressed empathy for the delivery delay and cold fries.
* Maintained a friendly, professional, and non-defensive tone.
* Protected the brand's reputation without admitting legal fault.
* Invited the customer to continue the conversation privately.
* Reinforced the commitment to improving the customer experience.
* Encouraged the customer to give the restaurant another opportunity.
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GPT-5.6
Create professional, polite, and brand-friendly replies to customer reviews. This prompt helps businesses respond to positive, neutral, and negative reviews with the right tone, protecting reputation, improving customer trust, and saving time. Perfect for restaurants, stores, hotels, clinics, e-commerce brands, service providers, marketplaces, and local businesses.
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Added over 1 month ago
