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🤖 GPT
This prompt empowers businesses to safeguard sensitive financial data by providing a clear, step-by-step guide for securing vendor registration and bank detail updates. Tailored to align with international best practices and local communication norms, it ensures robust database protection against fraud, streamlines compliance with IMF standards, and enhances trust in financial operations. Perfect for organizations prioritizing security and efficiency in managing supplier relationships.
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2 days ago
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Prompt Details
Model
Chat - GPT-4o (gpt-4o)
Token size
107 ($0.00535 / call)
Example input
[Country]: Mexico
[Indicate preferred methods, e.g., WhatsApp, email, phone calls]: WhatsApp and email
[Indicate the number of steps, e.g., 3, 5, or 10]: 5
Example output
### Steps to Secure Your Database for Bank Transfers:
1. **Vendor Registration and Verification**
- Require official identification, tax registration, and proof of bank account ownership from new vendors.
- Verify all documents via official channels (e.g., SAT for Mexico).
- Confirm vendor details using a secondary communication method, such as a phone call, to verify the authenticity of the request.
2. **Dual Approval Process**
- Implement a two-person verification system for registering or updating vendor bank details.
- Ensure that changes are reviewed and approved by a manager or designated authority separate from the requester.
3. **Secure Communication Channels**
- Limit sensitive information exchanges to encrypted emails and ensure that WhatsApp is used solely for coordination, not sharing bank details.
- Use secure file transfer protocols (SFTP) for transmitting documents and data.
4. **Audit Trail and Monitoring**
- Maintain a detailed log of all vendor registration and update requests, approvals, and changes.
- Regularly review logs and monitor for anomalies, such as frequent updates or unusual requests.
5. **Fraud Prevention Controls**
- Enforce mandatory cooling-off periods (e.g., 24–48 hours) before activating changes in bank details.
- Use automated alerts to notify both internal stakeholders and the vendor of any changes to bank information.
- Periodically cross-check active vendor bank details with transactional records to ensure consistency.
These measures align with IMF recommendations to minimize fraud and operational risks in financial transactions.