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Prompt Details

Model
Chat - (gpt-5.5)
Token size
560
Example input
[CUSTOMER_MESSAGE]: Where is my order? It was supposed to arrive three days ago and I still have no update. [BUSINESS_CONTEXT]: E-commerce store selling clothing and accessories. Customers contact support through email and chat. [TONE]: Polite, apologetic, helpful, and professional. [POLICY_RULES]: Do not promise a delivery date before checking tracking details. Ask for order ID or purchase email. [DESIRED_ACTION]: Ask for order details, reassure the customer, and explain that the team will check shipment status.
Example output
1. Situation Summary The customer is upset because their online order has not arrived yet and they want an update. 2. Recommended Reply Hi, Thank you for reaching out. I’m sorry for the delay with your order. I understand how frustrating it can be when an order does not arrive within the expected timeframe. I’ll be happy to help check the current status for you. Please share your order ID or the email address used during purchase, and we will look into the shipment details as soon as possible. Once we verify the tracking status, we’ll update you with the next steps. Thank you for your patience. Best regards, Customer Support Team 3. Short Chat Version Hi, I’m sorry your order has been delayed. Please share your order ID or purchase email, and we’ll check the shipment status for you right away. 4. Escalation Needed Escalate to the operations or shipping team if tracking is unavailable, delayed for too long, or marked delivered but not received. 5. Internal Note Check the order ID, tracking number, courier status, expected delivery date, and whether the parcel is delayed or lost. 6. Follow-Up Message Hi, we’re following up regarding your delayed order. If you still need help, please send your order ID so we can check the latest shipment status. 7. Quality Check The reply is polite, empathetic, clear, and policy-safe because it does not promise a delivery date before checking shipment details.
🤖 GPT

Support Reply Generator

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GPT-5.5
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Create professional customer support replies for emails, chats, complaints, refunds, delays, technical issues, and service inquiries. This prompt analyzes the customer message, business context, tone, policies, and desired action to generate clear, empathetic, brand-safe responses with next steps, escalation notes, and follow-up suggestions.
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Added 2 weeks ago
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