# Employee Offboarding Action Pack ## Departure Ledger PACK_ID: EOA-20260918-01 ARTIFACT_FILENAME: employee-offboarding-action-pack.md ORGANIZATION: Northstar Studio DEPARTING_PERSON_OR_ROLE: Maya Patel ROLE: Senior Web Designer DEPARTURE_TYPE: VOLUNTARY LAST_WORKING_DATE: 2026-09-18 TIMEZONE: UTC MANAGER: Priya Shah HR_OWNER: Jordan Lee IT_OWNER: Noah Kim SUCCESSOR: Alex Reed SECURITY_OWNER: Noah Kim NOTICE_STATE: Planned transition; notices require manager and HR approval. ASSUMPTION_STATE: Design ownership moves to Alex Reed; actions remain pending evidence. TRUTH_BOUNDARY: Planning only; no account, data, asset, message, HR, or legal action is claimed complete. ## Workstream Plan | Workstream ID | Workstream | Owner | Due State | Required Outcome | Status | |---|---|---|---|---|---| | WS-01 | Governance & Timing | Jordan Lee | Before execution | Approved owners | PENDING | | WS-02 | Access & Identity | Noah Kim | D+0 | Recorded access actions | PENDING | | WS-03 | Knowledge & Ownership | Priya Shah | Before D+0 | Alex owns active work | PENDING | | WS-04 | Company Assets | Jordan Lee | D+0 | Issued assets reconciled | PENDING | | WS-05 | Communication & Continuity | Priya Shah | Approved sequence | Team and clients redirected | PENDING | | WS-06 | Records & Closure | Jordan Lee | By D+7 | Open items assigned | PENDING | ## Access and Identity Plan | Access ID | Workstream ID | System Category | Planned Action | Owner | Timing | Risk | Status | |---|---|---|---|---|---|---|---| | AC-01 | WS-02 | Primary Identity & Email | Suspend Google Workspace after authorization; preserve and route business mail | Noah Kim | D+0 | HIGH | PENDING | | AC-02 | WS-02 | SSO, MFA & Recovery | Revoke 1Password, sessions, and YubiKey registration | Noah Kim | D+0 | CRITICAL | PENDING | | AC-03 | WS-02 | Privileged & Admin Access | Transfer Figma and Webflow admin ownership before removal | Noah Kim | D-2 to D+0 | HIGH | PENDING | | AC-04 | WS-02 | SaaS Applications | Remove Slack and Zoom after continuity checks | Noah Kim | D+0 | MEDIUM | PENDING | | AC-05 | WS-02 | Repositories & Shared Drives | Transfer Notion, GitHub, Drive, and design libraries to Alex | Noah Kim | By D-2 | HIGH | PENDING | | AC-06 | WS-02 | Customer & Vendor Portals | Replace Maya with Alex in client workspaces | Priya Shah | By D-2 | HIGH | PENDING | | AC-07 | WS-02 | Devices & Active Sessions | Collect MacBook; record device and session disposition | Noah Kim | D+0 | HIGH | PENDING | | AC-08 | WS-02 | Physical Access | Collect office key and record return | Jordan Lee | D+0 | MEDIUM | PENDING | ## Knowledge Transfer Plan | Knowledge ID | Workstream ID | Handover Item | Source | Recipient | Completion Evidence | Status | |---|---|---|---|---|---|---| | KT-01 | WS-03 | Active projects | Three client-site summaries | Alex Reed | Owner, milestone, blocker, approval state | PENDING | | KT-02 | WS-03 | Recurring tasks | Review and client-call cadence | Alex Reed | Calendar and duties reassigned | PENDING | | KT-03 | WS-03 | Decisions and context | Approved choices and rejected options | Alex Reed | Decision notes linked by project | PENDING | | KT-04 | WS-03 | Contacts and relationships | Client contacts and preferences | Alex Reed | Owner and next touchpoint recorded | PENDING | | KT-05 | WS-03 | Files and documentation | Figma, Notion, Drive, GitHub | Alex Reed | Required sources open successfully | PENDING | | KT-06 | WS-03 | Risks and next steps | Approvals, deadlines, handoff risks | Priya Shah | Owner and date for each item | PENDING | ## Asset Return Plan | Asset ID | Workstream ID | Asset Category | Return Action | Owner | Completion Evidence | Status | |---|---|---|---|---|---|---| | AR-01 | WS-04 | Company computer or mobile | Collect MacBook Pro; record serial and condition | Jordan Lee | Receipt and IT custody record | PENDING | | AR-02 | WS-04 | Keys and badges | Collect office key | Jordan Lee | Key-return record | PENDING | | AR-03 | WS-04 | Cards, tokens, or authenticators | Collect YubiKey; reconcile registration | Noah Kim | Custody and deregistration evidence | PENDING | | AR-04 | WS-04 | Physical files or equipment | Confirm other issued equipment | Jordan Lee | Inventory confirmation | PENDING | | AR-05 | WS-04 | Company-data copies and local storage | Follow authorized device/data process | Noah Kim | Authorized disposition record | PENDING | ## Communication Drafts CM-01 — Departure Confirmation AUDIENCE: Maya Patel OWNER: Jordan Lee TIMING: After HR and manager approval STATUS: PENDING SUBJECT: Northstar Studio offboarding and final-day plan MESSAGE: This confirms the date, Alex Reed handover, asset steps, and approved contacts; HR terms remain separate. CM-02 — Internal Handover AUDIENCE: Northstar Studio project team OWNER: Priya Shah TIMING: After Maya is informed STATUS: PENDING SUBJECT: Design ownership update MESSAGE: Alex Reed will own the three active sites, design reviews, and client design calls; escalate through Priya Shah. CM-03 — External Continuity AUDIENCE: Affected client design contacts OWNER: Priya Shah TIMING: After internal and client-list approval STATUS: PENDING SUBJECT: Your Northstar Studio design contact MESSAGE: Alex Reed becomes your design contact; existing scope and approved milestones remain unchanged unless confirmed in writing. ## Offboarding Schedule | Milestone ID | Offset | Due Date | Owner | Exit Evidence | Status | |---|---|---|---|---|---| | MS-01 | D-10 | 2026-09-08 | Jordan Lee | Facts, owners, constraints approved | PENDING | | MS-02 | D-5 | 2026-09-13 | Priya Shah | Project and contact inventory complete | PENDING | | MS-03 | D-2 | 2026-09-16 | Alex Reed | Handover reviewed | PENDING | | MS-04 | D+0 | 2026-09-18 | Noah Kim | Access and asset actions recorded | PENDING | | MS-05 | D+1 | 2026-09-19 | Priya Shah | Client continuity checked | PENDING | | MS-06 | D+7 | 2026-09-25 | Jordan Lee | Open items closed or assigned | PENDING | ## Closeout Checklist | Check ID | Completion Test | Owner | Status | |---|---|---|---| | CK-01 | Six unique Workstream IDs; authority, date, and notice confirmed | Jordan Lee | PENDING | | CK-02 | Successor owns active work and recurring duties | Priya Shah | PENDING | | CK-03 | Eight unique Access IDs; owners and evidence plans present | Noah Kim | PENDING | | CK-04 | Privileged access, MFA, recovery, and sessions addressed | Noah Kim | PENDING | | CK-05 | Files and design libraries have durable ownership | Alex Reed | PENDING | | CK-06 | Client contacts have continuity owners | Priya Shah | PENDING | | CK-07 | MacBook, key, and YubiKey reconciled | Jordan Lee | PENDING | | CK-08 | Data disposition follows authorized process | Noah Kim | PENDING | | CK-09 | Three communications approved before use | Priya Shah | PENDING | | CK-10 | HR, legal, privacy, payroll, and benefits stay authorized | Jordan Lee | PENDING | | CK-11 | Every blocked item has owner and due date | Jordan Lee | PENDING | | CK-12 | No placeholder, no hidden dependency, direct buyer use, and JSON/rows reconcile | Jordan Lee | PENDING | ## Verification JSON {"structure_version":"1.0","pack_id":"EOA-20260918-01","artifact_filename":"employee-offboarding-action-pack.md","departure_type":"VOLUNTARY","last_working_date":"2026-09-18","workstream_count":6,"workstream_ids":["WS-01","WS-02","WS-03","WS-04","WS-05","WS-06"],"access_action_count":8,"access_action_ids":["AC-01","AC-02","AC-03","AC-04","AC-05","AC-06","AC-07","AC-08"],"knowledge_item_count":6,"asset_item_count":5,"communication_count":3,"milestone_count":6,"completion_check_count":12,"declared_status":"READY_FOR_VERIFIER"}