### 1. Planning verdict PLAN READY FOR HUMAN REVIEW. Use 25 minutes to seek evidence for three ranked decisions. Access is limited to foyer, workshop room and loading area. B1 is a brochure claim, not a room, delivery or AV finding. The coordinator is available only minutes 17-25. A human must approve the real access and photo permission; this plan gives no venue-capacity or suitability conclusion. ### 2. Decision-to-evidence matrix | ID | Ranked decision | Supplied claim/source | Evidence to seek | Permitted method | Capture field | Limitation | |---|---|---|---|---|---|---| | E1 | Discussion-format layout | B1: flexible room | Current furniture/layout notes and request for a relevant plan | Visual note; empty-room photo only after permission | ___ | No certified capacity or measured fit inferred for 60 people | | E2 | Materials reach room | No supplied claim | Visible delivery access notes and coordinator's stated restrictions | Notes in approved loading area; question | ___ | No load test, equipment operation or route approval | | E3 | Included AV support | B1: AV included | Named included services and written scope to request | Coordinator question | ___ | An answer remains a claim; no test or included-service guarantee | ### 3. Timed visit route | Minute | Approved zone | Activity | Evidence | Person | |---|---|---|---|---| | 0-3 | Foyer | Orientation and permission check | All | Visitor | | 3-11 | Workshop room | One minute walking; seven minutes room notes and permitted capture | E1 | Visitor | | 11-17 | Loading area | One minute walking; five minutes visible delivery notes | E2 | Visitor | | 17-21 | Loading area | Coordinator questions at this approved zone | E2, E3 | Coordinator and visitor | | 21-25 | Loading area | Summarize open requests and close out without another move | E1-E3 | Coordinator and visitor | Total 25 minutes, including both walking minutes. The coordinator remains in the approved loading area for the stated eight-minute window; the human must confirm this meeting location before the visit. If the coordinator cannot meet there, revise the route rather than invent extra transition time. Defer AV demonstration and any specialist capacity review; neither is permitted or evidenced here. ### 4. Staff question budget Within 17-21: two minutes asking which delivery restrictions apply to our materials (E2), then two minutes asking which AV services B1 includes and what document names their scope (E3). Use 21-25 to recap requests, including a current room plan for E1. These are questions to ask, not answers obtained. No testing or contract acceptance is authorized. ### 5. Capture and privacy checks Ask about an empty-room photo before any capture. If refused, use notes only. Avoid people, plates, credentials, restricted features and private records. Carry rows E1-E3 with Source/date ___, Permitted location ___, Observation/answer ___ and Limitation ___. Keep B1's words separate from future observed notes. A room image does not certify capacity or accessibility. ### 6. Unresolved handoff | Open question | Missing evidence | Role | Deadline | Next human action | Decision consequence | |---|---|---|---|---|---| | Actual discussion layout | Current plan and permitted notes | Event lead | Friday noon | UNSENT: request relevant plan and human layout review | E1 unresolved until reviewed | | Delivery restrictions | Coordinator response and applicable written limits | Event lead | Friday noon | UNSENT: request limits for the actual materials | E2 unresolved | | Included AV scope | Written service scope | Event lead | Friday noon | UNSENT: request scope named by coordinator | E3 unresolved | Before visiting, the event lead confirms zones, the coordinator's loading-area meeting location, permission and timings. No visit, observation, booking or communication has occurred in this illustration.