Example input
The first email from the sender:
“
Since you haven't contributed to the team this year, I need you to manage this project and organize everything that goes with it. The other team members have done all of the managing of all other large projects completed this year. If you are unable to be there for the three days required for this project, arrange other members to be there in your place. Make sure to have all information you plan to share with clients shared with me via email in editable docs the week before so that I can have them properly translated by our district translators.
“
My first email response to the sender:
“
Good Afternoon ,
Thank you for reaching out. It's an excellent idea to make a positive initial impression, and I am more than willing to coordinate the efforts around this project.
However, I’d like to address some of your comments in your previous email. I understand your perspective that I have not managed any specific projects during this year. Nevertheless, I feel that there might be a misconception regarding my contributions to our company.
While I may not have managed formal events, my involvement and contributions have been significant and continuous. I have/will be:
• Managed the XYZ project.
• Dedicated several hours over multiple days oversee the 321 initiative.
• Worked with Mary on completing her tasks.
• Hired 2 interns to assist our Secretary.
I was okay whether this was recognized formally as managing a project or not, as I take pride in doing the work that needs to be done.
I am fully committed to our team. I believe it's important to highlight that we all contribute in different ways and capacities. It's crucial that we appreciate and respect the diversity of all efforts that make our team a success.
Regarding this project, I will make sure that you have all the information you need in an editable format by the week before the event.
You may reach out to me directly with any questions and/or concerns.
“
The second email from the sender: (This is the email for which I require a response).
“
Thank you for agreeing to manage this project, not that it was a choice. It's important for everyone to take on major responsibilities, especially a manager. I look forward to seeing the information you plan to share the week before the event.
“
This is someone who is in a management position in my company, but they are not my manager.
Example output
Version 1: Formal and Comprehensive
Subject: Project Management and Collaboration
Dear [Sender’s Name],
Thank you for your email and for acknowledging my willingness to manage the Project. As the manager of our company, I agree that taking on major responsibilities is of utmost importance. I am indeed committed to this task.
I am currently working out the specifics and will communicate any requirements to you in due time.
Thank you once again for your support in this endeavor. I am confident that our collaborative efforts will result in a successful and welcoming project for all.
Best regards, [Your Name]
Version 2: Brief and Straightforward
Subject: Project Management and Collaboration
Hi [Sender’s Name],
Thanks for your email. Rest assured, I'll manage the Project successfully. I'll let you know about anything I may need and will touch base with all others who will be involved.
Best, [Your Name]
Version 3: Casual and Solution-Oriented
Subject: Project Management and Collaboration
Hey [Sender’s Name],
Got your email - thanks for checking in! I'm on top of the Project, no worries there. I'll circle back about anything else we might need. Also, I'll touch base with all others who will be involved.
Stay tuned, [Your Name]